Meeting Planner
Select a meeting time (in your local time) and choose the time zones you want to convert to.
International Meeting Planner
This international meeting planner converts a single meeting time into the local time for every participant, anywhere in the world. Choose your meeting time, add the time zones your teammates work in, and see instantly whether a 9:00 AM start in London also fits within business hours in Singapore, San Francisco, or Sydney.
Related Tools
This page is for finding a meeting slot. If you need something slightly different:
- To compare two specific time zones and see the raw offset and day/night status, use Compare Time Zones.
- To convert one time into the correct local hour for a Google Calendar or Outlook invite, use Calendar Integration.
- To save a whole team's home zones and view everyone's availability, use Team Workspace.
How to Find the Best Time for a Global Meeting
- Start from your own working hours and add the time zones of everyone joining the meeting.
- Use the Find Times button to search the next 3 to 30 days for slots that overlap every participant's working hours.
- Use the Find Fair Times option to rotate the inconvenience fairly across distant time zones instead of always favoring the same region.
- Account for daylight saving time: the offset between Europe and the US changes between winter and summer, so re-check meetings scheduled months ahead.
Conference Call Scheduling Tips
For international conference calls, aim for mid-morning in the US (around 9-11 AM ET) and early evening in Europe and Asia. This window tends to fall inside a conventional work day for the largest number of participants. The meeting planner below converts the chosen time into every participant's local time instantly.
Best Meeting Times for Common Region Pairs
When teams regularly work between two regions, a few reliable overlap windows cover most calls. The table below shows the busiest pairs and the slots that land inside normal working hours for both sides. Windows are seasonal approximations — daylight saving shifts them by an hour or two, so confirm the exact offset in the planner when you schedule.
| Region Pair | Best Overlap | Why It Works |
|---|---|---|
| New York ↔ London | 9 AM - 12 PM ET ↔ 2 - 5 PM UK | Morning on the US East Coast lines up with the UK afternoon during almost everyone's working day. |
| New York ↔ Berlin / Paris | 9 - 11 AM ET ↔ 3 - 5 PM CET/CEST | Central European working hours stretch into the late afternoon, covering the US morning. |
| New York ↔ Singapore / Tokyo | 8 - 9 PM ET ↔ 8 - 10 AM next day | The US evening is the next morning in East Asia, so an evening call keeps Asia on a normal clock. |
| Los Angeles ↔ London | 10 - 11 AM PT ↔ 6 - 8 PM UK | The UK evening still overlaps the US West Coast late morning. |
| London ↔ Singapore | 1 - 3 PM UK ↔ 8 - 10 PM Singapore | The UK afternoon lands in the Singapore evening, ideal for IT and support handovers. |
| Sydney ↔ US West Coast | 8 - 10 AM Sydney ↔ 2 - 4 PM previous-day PT | The Sydney morning is the previous afternoon in California, bridging the working day boundary. |
Need the exact local time for a specific city right now? Use the time zone converter or the world calendar.
FAQ
What is an international meeting planner?
An international meeting planner converts a proposed meeting time into the local time for every participant across different time zones, so global teams can schedule meetings without calculating UTC offsets by hand.
Which meeting time works for participants worldwide?
There is no single universal slot. Use the Find Times tool to surface windows where every selected time zone falls inside normal working hours, then pick the overlap that suits the most participants.
Does the planner handle daylight saving time?
Yes. The planner uses each city's current UTC offset, so daylight saving time transitions are reflected automatically when you plan meetings in different seasons.